Don't get lost in the crowd.
Make an impact with a small business today!

 PCI Executive Assistant

At Virtual, we handle the details of association business operations so that our clients can focus on the big picture. We're the first association management company to apply advanced technology, industry best practices and efficient staffing solutions to running operations with the same modern discipline as for-profit businesses. We specialize in managing the operations of associations with annual budgets of up to $25 million that frequently lack the staff, resources, technology and expertise to fully realize their market vision.

We've essentially re-engineered the time-honored – but too frequently old-fashioned – practice of association management to meet the demands of our increasingly global and competitive society. We've helped dozens of organizations grow membership and revenue, cut operating expenses and achieve greater success. We are seeking a PCI Executive Assistant to join our team in Wakefield, MA.

Responsibilities:

• Scheduling conference calls and  face to face meetings for organization’s Executive Committee, Board of Advisors and supporting committees;
• Sending invitations and tracking attendance for all meetings;
• Preparing advance materials for all meetings;
• Taking minutes on all calls and managing approval process;
• Supporting Program Managers data entry needs;
• Supporting the Training Programs registration process;
• Tracking and following up on all action items;
• Managing meeting logistics, including on-site meeting preparation, conference call scheduling, etc.
• Managing communications between meetings for all groups;
• Managing online document repository for all corporate documents

Requirements

• 5-7 years experience working with senior-level executives;
• Bachelor’s degree or equivalent;
• Strong written and verbal communication skills;
• Experience working in multi-national organization;
• Ability to travel internationally and domestically 15% of the time.

We work to maintain the best possible environment for our employees where people can learn and grow with the company. We strive to provide a collaborative, creative environment where each person feels encouraged to contribute to our processes, decisions, planning and culture.

To Apply:
Candidates seeking an exciting new opportunity to grow both personally and professionally are encouraged to submit their resume, along with cover letter and salary requirements, to careers@virtualmgmt.com. Please include “PCI Executive Assistant” in the subject line.

Virtual, Inc. is an Equal Opportunity Employer